Executive Assistant

The Executive Assistant will support the CEO in business related tasks such as organizing calendars, creating reports, taking notes, and other organizational tasks. This role should have a detailed understanding of the full Microsoft Office suite, be fast at solving problems and have experience as an executive or administration assistant in the past.


Position Responsibilities
  • Organizing and managing the CEO’s calendar.
  • Assist with various Board reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving organizational records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation to the board and management team.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with the CEO.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, documents, and distributing them as needed.
  • Making travel arrangements for CEO.
  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
  • Assist with special projects, as needed
Position Requirements
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.



Full-time including Summer and Fridays year-round



Paid vacation, sick leave, parental leave, medical, retirement plans, leave early for Shabbat, Life Insurance.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Apply by emailing your resume to [email protected]